Team Assistant (Bristol)


The role of the Team Assistant is a varied role to ensure a high standard of general studio management at all times including administration, studio management, team assistant support to Directors, Associate Directors and Executive Group. The role carries a range of responsibilities to suit someone highly organised and diligent, working efficiently and independently to ensure the smooth running of the Bristol studio.

Team Assistant Support

  • Diary management for the Directors and Associate Directors as required
  • Arrange UK and International travel, accommodation, and event bookings for all employees as required
  • Booking couriers, taxis & airport transfers, and general travel for all
  • Arrange internal and external meetings & lunches as required
  • Exec Group support with events, activities, and their presentations
  • Electronic filing and managing documents

General Studio Administration and Management

  • Assist in maintaining project documents, client letters, file notes, and meeting minutes
  • Support teams compiling bid content, CVs, and quality assurance documents for projects
  • Support with Marketing and Social media activities and promotions
  • Support the team in preparing for document issues – printing, collating, filing, booking couriers etc.
  • Maintain electronic filing systems for records, correspondence, and other material
  • Meeting room bookings and prepare refreshments & order lunch as required
  • Studio visitor management: logging visitors, greeting visitors
  • Answering the main switchboard calls and taking messages, transferring calls as appropriate
  • Managing stationery supplies
  • Managing kitchen supplies including stocking up on biscuits, sugar, and coffee and replenishing and updating kitchen utilities as required
  • Coffee machine/water boiler/water dispenser maintenance
  • Ensuring the studio is of a presentable standard at all times, including kitchen area, meeting rooms, break out space
  • Liaise with building management/landlord to report issues and to manage repairs
  • Directing postal items including incoming and outgoing mail
  • Liaise with the cleaning contractor to ensure appropriate cleaning standards are maintained throughout the studio
  • Liaise with and arrange ongoing studio maintenance such as heating, cooling, and PAT Testing
  • Liaise with IT team to provide equipment and technical updates to the studio
  • Assist with compiling data e.g. energy bills for annual Carbon Assessments, and other aspects related to ongoing Audit reviews

Please email your CV to: quoting reference: CT/B/023/TeamAssistant

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